ROLE OF ADMINISTRATION
The Administration is responsible for the smooth operation of Council activities and proceedings, the provision of advice and guidance on rules of procedures and provincial legislation, the issuing of marriage licences, the safekeeping of all the official records of the municipality and processing of requests for access to information. The Administration also plays an important role in organizing the municipal election every four years, and ensuring that proper procedures are followed by candidates and election staff.
The Administration oversees the statutory obligations of the Municipal Act and is the direct support for Tiny Council in the preparation of their Agenda and follow-up on all actions of Council at their regular meetings.
Preparation and Housing of the Township's Municipal By-laws
- Issuance of Marriage Licences
- Registration of Births and Deaths
- Conduct the Municipal Elections every 4 years
- Coordination of Committee Appointments
- Preparation of Council and Committee Agenda and Minutes
- By-law Enforcement Department
ROLE OF CAO
The CAO assists Council in their decision making by ensuring that the necessary information and policies have been provided to them. As well, the CAO must oversee the implementation of Council decisions. The CAO acts as a liaison between staff and elected officials, and provides direction on the day-to-day management and administrative operations within the organization.
An important function of the CAO is to coordinate municipal operations. Four Managers report to this individual. Therefore, the issues are broad and range from recreational activities to emergency services and public safety.
Other key functions of the CAO are human resource management, including contract negotiation, recruitment and policy development as well as the coordination of legal administration, including development agreements.
The Clerk serves as returning officer under the Municipal Elections Act and is responsible for conducting municipal elections once every four years in accordance with the provisions of the Municipal Elections Act. This involves preparation of voters' lists, receiving nominations of candidates running for office, preparation of Vote By Mail voting, selection and staffing of polling stations for election day and tabulation and distribution of election results.
COMMISSIONER OF OATHS
How to obtain a Commissioner of Oaths Signature?
The person(s) swearing the affidavit must appear before the Commissioner and will need to produce identification (preference being photo identification such as a Driver's License and a Fee of $10.00). It is recommended that you contact the Township of Tiny at (705) 526-4204 to arrange an appointment.
CORRESPONDENCE TO COUNCIL
Please be advised that correspondence addressed to the Mayor and/or Members of Council will be distributed directly to them. Correspondence addressed to the Mayor and/or Members of Council will not be included on the Council agenda unless the writer specifically requests inclusion on a public agenda (Committee of the Whole/Council Meeting).*
Correspondence must be received by 4:00 p.m. on the Tuesday prior to a scheduled Committee of the Whole/Council Meeting for inclusion on the agenda.
Also be advised that Committee of the Whole/Council meeting agendas are published on the Internet. When communicating with the Township, be aware that your comments together with your name and address may be included on the Council and Committee agenda and may subsequently appear on the Internet.
*The CAO/Clerk reserves the right to withhold any correspondence from the agenda.
DELEGATIONS - How do I Register as a Delegation at Council?
To register as a delegation at Council, you must register with the Clerk's Department by the Tuesday prior to the Council meeting. At the time of registration, the delegate shall be specific about the purpose for their appearance before Council. Council will allow a maximum of 15 minutes for each delegation to present their position of support or opposition to the relevant item.
For further information or to register as a delegation by phone, contact the Clerk's Department at 705-526-4204. Registration can be submitted either in person, by telephone, fax or e-mail.
Please note that all Council meetings are audio-recorded.