The following statements are made with regard to the use, viewing, and downloading of any site content by site visitors. These statements apply to any site content published under any top level domain name ending in .tiny.ca.
Freedom of Information, and Protection of Privacy
All information collected, used and disclosed by the Township of Tiny is governed by the Municipal Freedom of Information and Protection of Privacy Act ("MFIPPA”).
Accountable
The Township Clerk’s Office has oversight of the Township of Tiny’s privacy program, while many front-line departments have active roles to ensure appropriate collection, usage, disclosure, retention, or transfer of personal information or personal health information to third party service providers.
To direct your inquiry correctly, contact the Clerk’s Department at 705-526-4204.
Identifying Purpose
Before the Township of Tiny collects your personal information, you will be made aware as to why (purpose) we are collecting your personal information, either before or at time of collection. Should the purpose of the collection not be clear, you have the right to ask for the purpose of collection to be explained.
Limited Collection
The Township of Tiny will only collect as much personal information as may be required to deliver you with services. Should the purpose of the multiple collection not be clear, you have the right to ask for the purpose of volumes being collected to be explained.
Limiting Use, Disclosure and Retention
Unless you consent to the collection, use, disclosure, your personal information shall be used or disclosed only for the identified purposes for which it was collected. However, our collection, use and disclosure may also be authorized by law.
The Township shall keep personal information only as long as it is needed to deliver services, ensure statutory compliance and auditing of service delivery – and will be retained in accordance with the approved retention by-law, with few exceptions.
You have the right to know what personal information the Township has about you, where it is, and what the Township is doing with it.
Accuracy
The Township will minimize the possibility of using incorrect information when making a decision about an individual or when disclosing information to third parties; we will keep personal information as accurate, complete and up to date as necessary.
Safeguards
The Township shall protect personal information in a way that is appropriate to how sensitive it is, and shall protect all personal information (regardless of how it is stored) against loss, theft, or any unauthorized access, disclosure, copying, use or modification.
Access
Under the applicable privacy Act, individuals have a right to access the personal information that the Township holds about you, and you have the right to challenge the accuracy and completeness of the information, and have that information amended as appropriate, with few exceptions.
When asked, the Township will advise you in a reasonable amount of time about the personal information collected and used; where the information was obtained; how that information is or has been used and to whom it has been lawfully disclosed; give access to your personal information at minimal or no cost, or explain your reasons for not providing access.
We may provide access in writing, paper or electronic format or view the original information at a scheduled time/location.
Information may be corrected or amended in cases where accuracy and completeness is deficient, and where a correction or amendment is not possible, we will note any disputes.
Oversight
You may send a written request to the Clerk’s Department, Attention Clerk regarding any of the above, or to request assistance in obtaining additional information regarding the above, or accessing information about you.
To learn more about the various privacy Acts, please visit www.ipc.on.ca
Oversight Appeal
You may appeal the Township’s collection, use, disclosure and retention to the Information and Privacy Commissioner of Ontario at:
2 Bloor Street East, Suite 1400
Toronto, ON M4W 1A8
Email: info@ipc.on.ca
Toronto Area: 416-326-3333
Toll Free: 1-800-387-0073
TDD/TTY: 416-325-7539
Disclosure
The Township of Tiny will not sell, share, lease or disclose personal information to any third party. It will ensure that personal information will not be disclosed to any individual, agency, or other government authority except if required by Canadian Law. Personal information may be used for statistical or comparative analyses prepared by or on behalf of the Township of Tiny provided that summary results cannot be associated to an identified individual or business.
Cookies and Scripts
Internet 'cookies,' are small files that site visitors may choose to accept to download (an option within most internet browser settings). Cookies are intended to enrich a site visitor's experience while browsing site content or when returning to the site an additional time. Some Township of Tiny site content uses cookies or scripts to enhance the experience of site visitors. If site visitors are uncertain about the security of such content they should consult their browser software and computer security settings.
On-line Forms
Normal browsing of site content will not result in the disclosure of personal information. From time to time the Township of Tiny may collect personal information through on-line forms. When site visitors are presented with an option to complete an on-line form, a disclosure statement will be provided that describes the purpose of the collection of the information and its intended use.
Only authorized personnel of the Township of Tiny that need access to personal information collected using on-line forms are granted access, and this access is regulated under MFIPPA with regard to further use, analysis and disclosure.
Links
The Township of Tiny cannot be held responsible for any circumstance resulting in a site visitor being directed towards or away from inappropriate content when navigating the World Wide Web. The Township of Tiny is not responsible for the private practices of web sites linked to this site. The Township of Tiny makes every effort to ensure that links to external content are current and appropriate. We encourage site visitors to view the posted privacy statement whenever interacting with any web site. Please report broken or inappropriate links.
Security
Where necessary this web site uses industry standard encryption technology to keep personal information safe. This technology does not protect site visitors from any virus, worm or Trojan that may already be infecting a visitor’s system, nor does it protect a site visitor from physical risks such as computing in a public place where personal information may be viewed by others on a computer screen. There are inherent risks in using the internet and the Township of Tiny recommends that site visitors use current technology to protect themselves and minimize these risks.
Liability
The site content on the Township of Tiny websites has been provided as a public service. While every attempt has been made to ensure its accuracy, the Township of Tiny makes no warranties or representations, express or implied, concerning the accuracy, reliability, or completeness of the information contained in or linked from the web site. In the event of a discrepancy between the information contained on the website and the information contained in the records of the Township of Tiny, the information contained in the records of the Township of Tiny shall be deemed accurate. Under no circumstances shall the Township of Tiny be liable for any direct, indirect, special, punitive, incidental, or consequential damages arising out of the use of, or the inability to use, the site content. The Township of Tiny reserves the right to terminate or block access to site content whenever and wherever necessary.
Copyright
The site content (which includes all logos, graphics, documents, designs and source code) unless otherwise identified, is the copyrighted material of The Corporation of the Township of Tiny or is republished by the Township of Tiny under license. Site visitors may not copy, reproduce, republish, decompile, distribute, post, display or transmit the site content without the express permission of the Township of Tiny.