The Clerk's Department is responsible for the smooth
operation of Council activities and proceedings, the provision of advice and
guidance on rules of procedures and provincial legislation, the issuing of
marriage licences, the safekeeping of all the official records of the
municipality and processing of requests for access to information. The Clerk's Department also plays an important role in organizing the municipal election
every four years, and ensuring that proper procedures are followed by candidates
and election staff.
The Clerk's Department oversees the statutory obligations of the Municipal Act
and is the direct support for Tiny Council in the preparation of their Agenda
and follow-up on all actions of Council at their regular meetings.
Preparation and safekeeping of the Township's Municipal
Issuance of Marriage Licences
Registration of Births and Deaths
Conduct the Municipal Elections every 4 years
Coordination of Committee Appointments
Preparation of Council and Committee Agenda and
Freedom of Information Requests
Corporate Communications (press releases, social media, newsletter and community page)
The Clerk serves as Returning Officer under the Municipal Elections Act and is responsible for
conducting municipal elections once every four years in accordance with the
provisions of the Municipal Elections Act. This involves preparation of voters'
lists, receiving nominations of candidates running for office, preparation of
Vote By Mail voting, selection and staffing of polling stations for election day
and tabulation and distribution of election results.
Commissioner of Oath
How to obtain a
Commissioner of Oaths Signature:
The person(s) swearing the affidavit must appear
before the Commissioner and will need to produce identification (preference
being photo identification such as a Driver's License) and a Fee of $10.00. It
is recommended that you contact the Township of Tiny at (705) 526-4204 to
arrange an appointment.
Correspondence to Council and Release of Personal Information
Correspondence addressed to the Mayor and/or Members of Council will be distributed directly to them.
Correspondence addressed to the Mayor and/or
Members of Council will not be included on the Council agenda unless the writer
specifically requests inclusion on a public agenda (Regular Committee of the
Whole/Regular Council Meeting).
Correspondence must be received by 12 noon on the
Tuesday prior to a scheduled Regular Committee of the Whole/Regular Council Meeting for
inclusion on the agenda.
The Regular Committee of the Whole/Regular Council
meeting agendas are published on the Internet. When communicating with the
Township, be aware that your comments together with your name and address may be
included on the Council and Committee agenda and may subsequently appear on the
The CAO/Clerk reserves the right to withhold any
correspondence from the agenda.
Deputation Process - How do I
register for a Deputation to Council?
In order to appear on the Regular Committee of the Whole or Regular Meeting of Council agenda, an individual must complete the Deputation Request Form as provided through the link below:
Deputation Request Form
Deputation Request forms and all pertinent documentation must be received no later than 12 noon the Tuesday prior to the upcoming Council meeting or 4 days prior to the Council meeting in the event it is not held on a Monday, to appear at that meeting. Please review the requirements and guidelines included in the Delegation Request Form for complete details.Open Deputations to Council:
Twenty (20) minutes of each Regular Committee of the Whole and Regular Meeting of Council will be set aside for individuals wishing to address Council on any item on the currentagenda. Deputations are limited to 5 minutes. Powerpoint presentations are not permitted for open deputations and the individual is responsible for providing 10 copies of any handouts. The Township will not be responsible for duplicating presentation materials for open deptuations.
Please follow the link below for the complete requirements and guidelines for Open Deputations to Council:
Deputations - Open (Requirements and Guidelines)
For further information or to register for a deputation, please contact the Clerk's Department at 705-526-4204.
The Township of Tiny has appointed a marriage commissioner to perform non-denominational marriage ceremonies. If you wish to take advantage of this service, please contact the Clerk's Department at 705-526-4204. Couples seeking a religious official to perform their marriage should refer to the ServiceOntario webpage "Getting Married." This webpage contains a current list of religious officials authorized to perform legal marriages in Ontario as well as other helpful information for couples. The link for this site is provided below and is entitled Getting Married: