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Freedom of Information

As a result of the COVID-19 pandemic, please see the below Notice to the Public from the Information and Privacy Commissioner of Ontario:

"This is an exceptional circumstance and we understand that many organizations will be unable to meet the 30-day response requirement. As such, we will consider these circumstances when evaluating appeals relating to deemed refusals. If you’ve made a request for general or personal information from a public-sector organization, you should expect delays. Because of the COVID-19 outbreak, many public sector staff are working remotely and may not be in a position to search for the records you are asking for until they are back in the office."

In 1991, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) came into force for all municipalities and local boards in Ontario.

Two main purposes of the Act are:

  1. To provide the right of access to information held by institutions covered by the Act; subject to limited and specific exemptions.
  2. To protect the privacy of individuals with respect to their personal information held by government institutions.

The Clerk's Department administers the Act on behalf of the Township of Tiny.

The Act has a number of provisions dealing with the collection, use and disclosure of personal information. To access detailed information about exemptions and procedures relating to the Act or its regulations, refer to the Ontario Information and Privacy Commissioners Office website at www.ipc.on.ca.

How to Make a Request

In most cases, it is not necessary to apply under the Municipal Freedom of Information and Protection of Privacy Act to obtain access to Town's records.  Requests for information can generally be made by calling, writing, or visiting the appropriate department office.  When it is deemed appropriate, department staff may request that a formal MFIPPA request be made.

To request records under the Municipal Freedom of Information and Protection of Privacy Act, follow these steps:

Step 1: Complete a Freedom of Information Request Form (PDF). Requesters should provide as much detail as they can about the records sought.

Step 2: Forward the completed request form to the Clerk's Department. Please note that there is a standard $5.00 application fee which must accompany your request, payable to the Township of Tiny. Send the completed request form and payment to:

Clerk's Department
Township of Tiny
130 Balm Beach Road West
Tiny, Ontario L0L 2J0

Usually a request is processed within 30 calendar days. This means that the Township must either provide access to the requested record or notify the individual that the information is exempt under the specific provisions of the Act. If the Township requires a time extension for any reason, the requestor must be notified.

Fees

When the Township must spend time assembling the records responsive to a request, the Act provides for the application of fees. In addition to the $5.00 application fee, the Act provides that the costs are borne by those who request access to information or in certain instances where fees can be waived under Section 45 of the Act.

Additional fees, which may be applied in accordance with the Act, include photocopying (20 cents per page) and search and preparation time ($7.50 per 15 minutes per staff). This charge may be applied for every hour of manual search time needed to locate a record and/or the time involved in physically severing exempt material in preparation for disclosure. If the record has to be shipped, the requester will be charged the applicable fee for postage and/or courier that may be applied.